Legal PA – Tax & Incentives

Join a truly global, collaborative team of professionals. We are seeking a proactive and responsible Legal PA to deliver a professional secretarial, organisational and administrative service, including supporting client billing, for an allocation of lawyers within our Tax & Incentives practice.

This is a dynamic role requiring initiative, excellent organisational skills, and a client-focused approach. You will manage diaries, inboxes, travel, and client relationships, while also supporting business development and billing processes. You will work as part of a supportive team, contributing to a collaborative environment and providing cover as needed.

We offer a hybrid working pattern, with up to 40% of time working from home and 60% in the office, and are happy to consider agile and flexible working arrangements.

Key Responsibilities

• Take ownership of tasks, ensuring high-quality, on-time delivery; organise and prioritise workload in a dynamic environment.
• Proactively manage diaries, meetings, conference calls, and travel arrangements, adhering to global travel policies.
• Support inbox management, including e-filing, and maintain accurate filing systems in line with archiving protocols.
• Build strong relationships with fee earners, clients, and client PAs; take ownership of client enquiries, resolving or escalating as appropriate.
• Assist with business development activities, including pitches, CVs, and credentials.
• Support the client billing process using 3E, preparing and generating bills, tracking payments, and liaising with the billing department.
• Demonstrate understanding of risk and compliance procedures, including client engagement letters.
• Contribute to team administration, provide cover for colleagues, and support wider department tasks as needed.
• Proficient in working with long and complex documents, applying house style, and proofreading for accuracy.

Skills and Experience

• Previous legal PA experience.
• Excellent written and verbal communication skills.
• Strong document production skills.
• Billing experience, preferably with 3E.
• Accurate typing at a minimum of 60 wpm.
• Advanced knowledge of MS Outlook, Word, Excel, and PowerPoint.
• Excellent organisational and administrative ability with strong attention to detail.
• Self-motivated, proactive, and able to work independently.
• Client-focused approach, both internally and externally.
• Resilient and adaptable, with the ability to maintain performance under pressure.
• Flexibility with overtime.
• Minimum 5 GCSEs or equivalent at grade 4 or above, including English and Mathematics.