Our Brisbane Real Estate team is seeking a highly organised and proactive Legal Executive Assistant to provide dedicated support to senior fee earners in a dynamic, full-service environment. This permanent, full-time role is ideal for a self-starter who thrives on juggling competing priorities with sound judgment, exceptional coordination, and a collaborative, client-focused mindset.

Key responsibilities include:

Proactive diary, email, and travel management for senior fee earners
High-volume file management, including file opening/closing, electronic and physical filing, scanning, printing, and archiving
Document production and amendment in the Microsoft Office Suite, including advanced MS Word
Monthly client billing, expense reconciliation, and financial hygiene support (debt collections, voucher requests, client monies, and reporting)
Arranging general and trust account receipting and disbursement of funds
Building and maintaining client portfolios, databases, and key contact information
Coordinating meetings, settlements, and client communications
Applying AML procedures accurately and consistently in daily practice
Developing strong working relationships with stakeholders, clients, and team members across the firm

What you'll bring:

Prior experience as a legal assistant, ideally within a legal or professional services environment
Excellent prioritisation, organisation, and attention to detail
A proactive, flexible attitude and high degree of initiative
Clear and confident communication skills at all levels
Experience with file management software (preferably iManage) and account management software (preferably Elite)
Advanced MS Word skills and strong MS Office proficiency
Familiarity with PEXA and LRS for settlements (desirable)

The role offers the opportunity to work on high-profile, industry-leading matters within a collaborative and inclusive team, supported by innovative technology and a range of benefits.

Experience as a Legal Assistant in a legal or professional services environment
Excellent prioritisation and organisational skills; high attention to detail
Proactive, flexible, and highly initiative-driven approach
Strong verbal and written communication skills; confidence liaising at all levels
Significant experience with file management software (preferably iManage) and account management software (preferably Elite)
Advanced MS Word skills, including document creation and presentation
Strong command of MS Office (Excel, PowerPoint, and other applications)
Ability to use PEXA and LRS for settlements (desirable)

Apply for this role

Confidential. We never contact your current employer.